Effective Date: February 16, 2026
Aimyable, Inc. (“Aimyable,” “we,” “our,” or “us”) respects your privacy and is committed to protecting personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you:
- Visit our marketing website (including aimyable.com)
- Access or use our SaaS application (including app.aimyable.com)
- Use the Aimyable software and Mini-RPA components
- Communicate with us
By using our website or services, you agree to the practices described in this Privacy Policy.
1. Scope of This Policy
This Privacy Policy applies to:
- Information collected from visitors to our marketing website
- Information collected from users of our SaaS platform
- Personal information processed by Aimyable on behalf of business customers
- Usage and technical data generated through use of our Software
This Policy does not apply to third-party websites or services not controlled by Aimyable.
2. Information We Collect
A. Information You Provide Directly
This may include your name, email address, phone number, company name, job title, billing information, account credentials, and communications with support.
B. Account and SaaS Usage Information
When you use an Aimyable account, we collect login activity, IP address, device and browser information, session logs, and platform usage data. This information helps us operate, secure, and improve the Software.
C. Customer Data (Processed on Behalf of Customers)
Aimyable processes data uploaded by customers to automate accounts payable workflows, including invoice data, vendor information, and payment records.
In these situations:
The customer acts as the Controller (or Business).
Aimyable acts as a Processor (or Service Provider).
Our processing obligations are governed by our Master Subscription Agreement and Data Processing Addendum (DPA).
D. Usage Data and Analytics
We automatically collect certain information such as IP address, browser type, pages visited, and referring URLs through cookies and similar technologies.
We do not use third-party advertising or retargeting cookies within the authenticated SaaS platform. Tracking within the SaaS environment is limited to essential and functional performance analytics.
E. Local System Interaction
The Aimyable Software operates as a local agent (Mini-RPA) within your controlled environment (workstation or virtual machine). The Software may access local file directories, browser sessions, ERP interfaces, and system clipboards solely to execute tasks you initiate.
Aimyable does not scrape or transmit local system data to our servers unless necessary to complete an invoice-processing task, interact with a designated ERP interface, or perform a workflow you have instructed the Software to execute.
3. How We Use Information
We use information to:
- Provide, operate, and maintain our Software
- Authenticate users and manage accounts
- Process invoices and automation workflows
- Respond to support requests
- Send product updates and service-related communications
- Improve, develop, and enhance our services
- Monitor security and prevent fraud
- Comply with legal obligations
4. Legal Bases for Processing (Where Applicable)
Where required by applicable law (including GDPR), we process personal data based on:
- Contract performance
- Legitimate business interests
- Compliance with legal obligations
- Consent (where required)
5. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Remember user preferences
- Analyze website performance
- Improve user experience
You may control cookie settings through your browser. Disabling cookies may affect functionality.
6. How We Share Information
We do not sell personal information.
We may share information with:
Service Providers
We engage third-party providers for hosting (e.g., AWS), AI processing (e.g., OpenAI), analytics, and infrastructure services. These providers are contractually obligated to safeguard information.
A current list of material sub-processors is available upon request.
Legal Compliance
We may disclose information if required by law, regulation, or court order.
Business Transfers
In the event of a merger, acquisition, or sale of assets, information may be transferred as part of that transaction.
7. Data Security
We implement commercially reasonable technical and organizational safeguards designed to protect against reasonably foreseeable threats, including:
- Encryption in transit and at rest
- Access controls
- Confidentiality obligations for personnel
- Security monitoring
However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
8. Data Retention
We retain information only for as long as necessary to:
- Provide services
- Fulfill contractual obligations
- Comply with legal requirements
- Resolve disputes
Customer data may be deleted upon termination of services, subject to contractual and legal obligations.
9. Your Rights
Depending on your location, you may have rights to:
- Access your personal data
- Correct inaccurate information
- Request deletion
- Object to certain processing
- Opt out of marketing communications
To exercise these rights, contact us at:
info@aimyable.com
If you are an individual whose data was submitted by one of our customers (for example, a vendor listed on an invoice), please contact that customer directly, as they control the data.
10. International Data Transfers
If information is transferred outside your jurisdiction, we implement appropriate safeguards consistent with applicable law.
11. Children’s Privacy
Our services are intended for business users and are not directed to children under 16. We do not knowingly collect personal information from children.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted with a revised Effective Date. Continued use of our services after updates constitutes acceptance of the revised Policy.
13. Contact Us
Aimyable, Inc.
Email: info@aimyable.com
