Effective Date: February 16, 2026
Last Updated: July 31, 2026
Aimyable, Inc. (“Aimyable,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the information entrusted to us.
Aimyable provides AI-powered accounts payable automation software for businesses. This Privacy Policy explains what information we collect, how we use it, when we share it, and the choices available to you when you visit our website or use our products and services.
This Privacy Policy applies to:
- Our marketing website (https://aimyable.com)
- Our SaaS application and related services
- Customer-authorized software integrations
- The Aimyable desktop software, including Aimy Workstation components
- Communications with Aimyable
By using our website or services, you acknowledge this Privacy Policy.
1. Information We Collect
Information You Provide
You may provide information including:
- Name
- Business email address
- Telephone number
- Company name
- Job title
- Account credentials
- Billing information
- Support requests and communications
Account Information
When you create or use an Aimyable account, we may collect information such as:
- Login activity
- IP address
- Device and browser information
- Authentication logs
- Session information
- Product usage information
This information helps us secure, operate, troubleshoot, and improve our services.
Customer Business Data
Customers use Aimyable to automate business workflows.
Depending on the services used, customer-authorized data may include:
- Invoices
- Vendor information
- Purchase orders
- Approval records
- Accounting information
- Email metadata
- Documents uploaded by customers
We process this information solely to provide the services requested by our customers.
We do not use customer business data to build advertising profiles or for unrelated marketing purposes.
Customer-Authorized Integrations
Customers may authorize Aimyable to connect with third-party services such as:
- Microsoft 365
- QuickBooks Online
- ERP systems
- Email systems
- Cloud storage providers
- Other business applications
When you authorize an integration, Aimyable accesses only the information necessary to provide the requested functionality using the permissions you approve.
If you disconnect an integration, Aimyable no longer accesses new information from that service.
OAuth Credentials
To maintain customer-authorized integrations, Aimyable may securely store OAuth access tokens, refresh tokens, and related authentication credentials.
These credentials are encrypted and used solely to maintain authorized connections to services selected by our customers.
Local Workstation Processing
Certain Aimyable features operate locally on customer workstations or virtual machines.
The software may interact with:
- Local files
- ERP applications
- Browser sessions
- Desktop applications
- Clipboard contents
These interactions occur only to perform workflows initiated or authorized by the customer.
Information is transmitted to Aimyable’s services only when necessary to perform requested functionality.
Website Analytics
When visitors browse our public website, we may collect standard website usage information including:
- Browser type
- Device information
- IP address
- Pages visited
- Referring websites
We use this information to improve our website and services.
We do not use third-party advertising or behavioral tracking cookies within the authenticated Aimyable application.
2. How We Use Information
We use information to:
- Provide our services
- Authenticate users
- Process customer workflows
- Operate customer-authorized integrations
- Respond to customer support requests
- Improve our products
- Monitor security
- Detect fraud or abuse
- Comply with legal obligations
- Communicate service updates
We do not sell personal information.
We do not use customer business data for advertising or marketing unrelated products or services.
3. Artificial Intelligence
Aimyable uses artificial intelligence technologies to assist customers with business automation.
Depending on the features used, AI may help:
- Interpret invoices
- Process documents
- Understand user instructions
- Generate workflow recommendations
- Assist with customer-requested automation
AI services operate only to provide the functionality requested by customers.
Customer business data is not used by Aimyable to build advertising profiles or market unrelated products.
4. How We Share Information
We do not sell or rent personal information.
We may share information with trusted third parties only as necessary to provide our services.
These may include providers of:
- Cloud infrastructure
- Artificial intelligence services
- Authentication services
- Email delivery
- Analytics
- Customer-authorized integrations
These providers are contractually or legally obligated to protect information received from Aimyable.
We may also disclose information:
- To comply with applicable law
- To respond to lawful legal requests
- To protect the rights or safety of Aimyable, our customers, or others
- In connection with a merger, acquisition, financing, or sale of assets
5. Security
Protecting customer information is fundamental to our business.
Aimyable implements commercially reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction.
These safeguards include, where appropriate:
- Encryption in transit
- Encryption at rest
- Authentication controls
- Role-based access controls
- Security monitoring and logging
- Secure cloud infrastructure
- Limited personnel access to customer information
No method of electronic transmission or storage is completely secure. Accordingly, we cannot guarantee absolute security.
6. Data Retention
We retain information only for as long as necessary to:
- Provide our services
- Fulfill contractual obligations
- Comply with legal requirements
- Resolve disputes
- Enforce our agreements
Upon termination of services, customer information may be deleted or returned in accordance with applicable agreements and legal obligations.
7. Your Choices and Rights
Depending on applicable law, you may have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of personal information
- Object to certain processing
- Opt out of marketing communications
Customers may request deletion of their accounts by contacting us using the information below.
If your information was provided to Aimyable by one of our customers (for example, as part of an invoice or vendor record), please contact that customer directly, as they control that information.
8. International Data Transfers
Aimyable may process information in countries where we or our service providers operate.
When required by applicable law, we implement appropriate safeguards to protect transferred information.
9. Children’s Privacy
Aimyable’s services are intended for businesses and are not directed to children under the age of 16.
We do not knowingly collect personal information from children.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
When we make material changes, we will update the “Last Updated” date at the top of this Policy.
Your continued use of our services after those changes become effective constitutes acceptance of the revised Privacy Policy.
11. Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Aimyable, Inc.
8 The Green #26639
Dover, DE 19901
United States
Phone: (949) 414-7215
Email: info@aimyable.com
