At Aimyable, security is foundational to how our AI Digital Coworker, Aimy operates. Unlike traditional cloud AI platforms that require organizations to move financial data into third-party systems, Aimyable was designed around a workstation-based operating model that keeps accounting operations inside the customer’s environment whenever possible. Our approach enables organizations to apply their existing security controls, policies, and governance frameworks.
Security by Design
Aimy, Aimyable’s AI Digital Coworker, operates from a workstation controlled by the customer and interacts with applications the same way a human AP professional would by reading screens, navigating applications, and executing approved processes.
This architecture provides several important security advantages:
- Financial systems remain under customer control
- Existing network policies and endpoint protections continue to apply
- No direct database integrations are required
- AI operations can function inside restricted or locked-down environments
- Customer data is logically segregated by tenant
- Aimyable does not train AI models on customer data.
Data Security
Aimyable is designed to minimize unnecessary movement of sensitive accounting data.
Customer-Controlled Environment
Aimy operates within the customer’s existing environment and uses the customer’s own accounting systems, permissions, and workstation policies.
This means organizations retain control over:
- ERP and accounting system access
- Network policies
- Endpoint protection
- VPN and firewall configurations
- User access policies
Data Handling
Certain operational data is processed within Aimyable’s AWS environment to support AI functionality and operational monitoring, including:
- Screenshots used for AI processing
- Process execution logs
- Workflow metadata
- Uploaded invoice files
Data is logically segregated by tenant ID across Aimyable systems.
Encryption
Aimyable uses industry-standard encryption and secure communication practices.
Data in Transit
All communication between the Aimy workstation client and Aimyable cloud services is encrypted using HTTPS/TLS.
Data at Rest
Aimyable uses AWS-hosted infrastructure with encryption controls applied to core platform services, including encrypted database storage.
Customer workstation encryption policies remain fully governed by the customer’s IT environment.
Secrets & Credential Management
Aimyable uses AWS Secrets Manager and AWS certificate management services to help secure credentials and authentication workflows.
Access Controls
Aimyable is designed to work within enterprise identity and access management strategies.
Workstation Access
Because Aimy operates from customer-controlled workstations, organizations maintain control over:
- Active Directory policies
- Endpoint access
- Device management
- Local authentication requirements
- Network restrictions
Platform Access
Access to the Aimyable web application is controlled through authenticated user accounts.
Audit Trails & Monitoring
Transparency and auditability are core principles of the Aimyable platform.
Process Logging
Aimyable maintains logs for:
- Process executions
- Workflow status updates
- User-initiated actions
- Exception handling
- Operational flags and alerts
Each process execution includes timestamp and status tracking to support operational review and troubleshooting.
Human Oversight
Aimy processes are built, reviewed, and approved by humans.
Aimyable’s architecture is intentionally designed to support:
- Human-in-the-loop workflows
- Traceable process execution
- Explainable automation behavior
- Configurable exception escalation
There is no “black box” for autonomous financial decision-making.
AWS Hosting & Infrastructure
Aimyable is hosted on Amazon Web Services (AWS).
Our infrastructure is designed to support:
- Secure cloud operations
- Tenant-level data segregation
- Availability zone redundancy
- Secure HTTPS communications
- Controlled service access through dedicated cloud networking
The workstation component of Aimy continues operating within the customer’s environment while cloud services support orchestration, AI processing, logging, and workflow management.
AI Governance
Aimyable believes AI systems used in finance operations should remain transparent, controllable, and auditable.
Human-Centered AI
Aimy is designed to augment finance professionals — not replace governance controls.
Organizations maintain authority over:
- Process definitions
- Approval workflows
- Exception handling
- Operational oversight
Explainability
Aimy follows explicit process instructions configured by humans. Actions can be traced back to visible process steps and operational workflows.
AI Providers
Aimyable currently leverages leading cloud AI providers for selected AI and OCR capabilities, including:
- AWS
- OpenAI
- Google Gemini
- Google Vision
Aimyable does not use customer data to train AI models.
Compliance Roadmap
Aimyable is actively expanding its enterprise security and compliance program as we scale with regulated and enterprise customers.
Current Focus Areas
Our compliance and security roadmap includes:
- SOC 2 readiness
- Expanded auditability
- MFA implementation
- SSO integration
- Enhanced deployment governance
- SIEM integration support
- Formalized retention policies
GDPR
Aimyable is building processes and controls aligned with GDPR principles around:
- Data handling transparency
- Access governance
- Secure processing
- Data minimization
- Retention management
Our Philosophy
We believe enterprise customers value transparency as much as technology.
Aimyable is committed to:
- Clear security communication
- Responsible AI practices
- Continuous security improvement
- Partnership with customer IT and compliance teams
- Building enterprise-grade governance as we scale
For additional security or compliance questions, please contact the Aimyable team.
