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Who Is Aimy and How Does She Work?
Meet Aimy: Your AI Digital Coworker for Accounts Payable
Aimy isn’t just another automation tool; she’s an AI Digital Coworker designed specifically for Accounts Payable. Think of her as a new AP Clerk joining your team: she learns your processes, follows your rules, and takes on the repetitive tasks that usually drain your team’s time and energy.
Aimy works alongside your staff as a reliable, tireless team member who makes invoice management faster and less stressful.
“We built Aimy to feel like a real coworker — someone you can talk to, train, and rely on just like any other member of your AP team,” explains Ken Virgin, CEO of Aimyable.
How Aimy Works
Bringing Aimy onto your team looks a lot like onboarding a new employee:
1. Set up a workstation – Aimy works from her own dedicated workstation where she controls the mouse and keyboard just like a human clerk would.
2. Train her on your processes – You log into Aimyable, interact with Aimy through her on-screen avatar, and walk her through your Accounts Payable workflows.
3. Record and approve steps – As you explain how invoices are retrieved, separated (PO vs. non-PO), or routed for approval; Aimy records every step. She then asks you to review and approve those steps, so they become the official rules she follows.
4. Execute with precision – Once trained, Aimy carries out those tasks exactly as instructed, ensuring compliance with your AP policies.
Just like a colleague at the next desk, you can ask Aimy what she’s working on, why she took a specific action, or collaborate with her to refine a process. Any changes go through your approval first, so you stay in complete control.
How Aimy Is Trained
Training Aimy is straightforward — it mirrors how you would coach a new hire. You show her:
– Which applications your AP team uses.
– How to identify PO vs. non-PO invoices.
– What approval rules to enforce.
– When and how exceptions should be escalated.
Once you approve the workflow, Aimy documents everything and ensures those rules are consistently followed. Over time, if processes change, she adapts with you — always learning, never forgetting, and always executing exactly as directed.
“It’s really no different than training a new AP Clerk,” says Ken Virgin. “The difference is that once Aimy learns, she never forgets, and she’s always available to do the work.”
How Aimy Supports AP Teams
Aimy is built to be a true team player. She doesn’t complain about tedious work, she doesn’t get tired, and she’s always ready to help. That makes her perfect for:
– Handling repetitive tasks: Freeing human clerks from low-value work.
– Supporting peak times: During month-end close or special projects, Aimy can take on extra invoice volume and even “work late” without complaint.
– Balancing workloads: Team members can assign their least favorite or most time-consuming tasks to Aimy, knowing they’ll be completed accurately.
By sharing the workload with Aimy, your team gains more time to focus on higher-value priorities — strategy, vendor relationships, and financial analysis — while keeping AP moving smoothly.
Why Aimy Matters
Every AP team faces challenges with high volumes, tight deadlines, and constant pressure to reduce errors. Aimy helps solve those pain points by being:
– Dependable – She executes exactly as trained, every time.
– Scalable – She can take on as much work as you assign, without burnout.
– Collaborative – She works with your staff just like any other coworker.
“At the end of the day, Aimy is here to make things easier for your AP team. She’s a digital coworker that lightens the load, so your team can focus on the work that matters most,” notes Ken Virgin.
